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In an increasingly digital age, data backup, storage and sharing is more important than ever. However, today's data backup and storage solutions have evolved into much more feature filled services that let you share and access your data easier and from pretty much anywhere while still affordable.
In this roundup we'll take a look at 10 online data backup, storage and sharing solutions to meet everyone's needs.
For many of us, one service won't meet all our needs or our budget. Finding the right combination of services isn't always easy but is a necessary evil to protect our important and growing collection of data. Remember that you're most likely not going to find one service that does everything you need within your budget.
Jungle Disk (the desktop application) is a desktop data backup and storage application that allows you to connect to Amazon's S3 service as a network drive. Here are some of the major features.
Jungle Disk also provides an online service with additional features to manage and access your data.
With Jungle Disk you'll be able to access your data via the web, view backup and usage reports and even setup additional accounts should you need for a workgroup environment.
Amazon S3 is a pay as you go data storage service focused more towards developers than the average user but is easy enough to connect to and use that we can all take advantage of the flexibility it offers.
Not only can you use Amazon S3 as your data storage service with Jungle Disk but most FTP applications connect to the service as well. This makes it easy to store web files for cheaper (bandwidth and storage) than using a traditional, high quality web host.
Here are some other uses for it.
For more information on ways to use Amazon S3, read "Using AWS S3 to Power Your Digital World".
Jungle Disk will run you $2/mo and Amazon S3 runs $0.15 per GB/mo data stored, $0.10 per GB data transfer in, $0.17 per GB data transfer out and $0.01 for requests (all US based). See the AWS S3 pricing page for more info.
It sounds a little complicated, but it's a pretty cheap, very high quality solution. If you backed up 30GB of data using Jungle Disk, it will cost about $9.50 the first month (due to uploading the data) and about $6.50 + data upload/download each month after. Jungle Disk only backs up new and changed files so your monthly data upload/download will likely be pretty limited. Plus, you can use it to save money on web hosting costs.
Pros:
SugarSync takes a different approach to storing and backing up data as well as offering many features that are pretty appealing. Instead of transferring your data to another location, off your computer, SugarSync copies the data you select on your computer(s) and makes it available to you where ever you are.
From the SugarSync manager application you can access synced files from your other computers, manage your sync folders and files, share files, etc. It has a "Magic Briefcase" which is like a single shared folder between all your computers.
Initially I didn't like SugarSync because I didn't just want to access data on my computer, I wanted most of the data off my computer. About 30 seconds later I noticed the Web Archive, which does just that. So, you can access your specified data (once synced online) on all your computers and have the ability to move that data to the online only Web Archive.
SugarSync also has mobile access including apps for the iPhone (and iPod Touch), Blackberry and Windows Mobile.
I can access all the same files on my phone that I can at my computer. You might have also noticed the "Mobile Photos" directory in the management app above. This makes it easy to upload my iPhone photos to SugarSync for storage, sharing, etc.
Of course no service like this would be complete without web access to all your files. You're given a unique domain from your username to log into your web account and do everything via the web that you can with the desktop or phone applications.
Pricing: 2 GB Free (not a trial), plans start at $4.99/mo for 30GB of space up to $24.99/mo for 250GB of space. Sign up Storage Bonus
Pros:
Cons:
Dropbox is very similar to SugarSync but with fewer features. Instead of syncing folders and data you select, you set a Dropbox folder on your computer and place your files there. It's basically the same idea as SugarSync's "Magic Briefcase" feature.
You don't have the option to select each computer Dropbox is running on and see its files. All files stored on Dropbox will be located within one main folder (optional sub-directories).
The desktop application runs in the background and doesn't actually provide any helpful features for data backup but it does allow you to set bandwidth limiting. The only real interface you have is the Dropbox folder on your computer and the online file manager.
Dropbox does support mobile access but there are no mobile apps for it. You just navigate to their website www.getdropbox.com and login.
Pricing is more limited and more expensive. They also offer a free 2GB storage account.
Pros:
Cons:
Syncplicity is the same idea as Dropbox and allows synchronizing files between computers but not at the same level as SugarSync. Syncplicity however, adds the ability to open files in web apps such as Google docs, Scribd, etc.
Pricing is basically the same as Dropbox (2 GB free account, $9.99/mo for 50GB). Unfortunately Syncplicity is currently Windows only.
Pros:
Cons:
Drop.io is a service focused more on collaboration and sharing than providing lots of storage space. If you need to share files with other people, provide an easy place for your clients to upload files for you, etc. Drop.io is going to be your best choice.
There are so many different ways to store and share files on Drop.io it would take an article of its own to cover them all. From email, rss and Twitter to mobile, SMS and even fax (yes, you can send and receive faxes). View essentially all your media online (images, videos, documents, etc). You even get voicemail, conference calling and online chat in your "drop".
The downside to Drop.io? The price of storage space. You can quickly and easily create free 100MB drops but it will cost $10/yr per GB of storage space up to 25GB (that's $250/yr for 25GB or almost $21/mo). Drop.io is very, very helpful but will be more of a project storage/collaboration service than backup service. Freelancers, this is definitely a service you want to check out.
Pros:
Cons:
Now we're going to take a step back from the services that integrate all the sharing and flexibility features and cover services focused on providing computer backup solutions.
Mozy is a $4.95/mo unlimited data backup service. However, I learned a long time ago to be wary of services that use the term "unlimited" as it generally means poor service quality. The first time I used Mozy was about 7 months ago to backup my iTunes library. It didn't go well. It had trouble handling my 100+GB library, was taking far too long and wasn't utilizing my internet connection as well as other applications did.
The software also wouldn't resume where it had left off if the computer was restarted. The software seems to have been greatly improved since I used it last.
The backup software supports backup scheduling, bandwidth throttling and automatic updates. You can restore files from the web (up to 20GB) or get a DVD restore via FedEx (I've read they have sent people external HDD's instead of DVD's for large backups). If you order a DVD restore, it costs extra.
Mozy doesn't let you access your files except for restoration purposes–meaning Mozy is purely a backup solution, not a file storage solution. At $4.95/mo, this is probably the cheapest backup solution you're going to find that gives you unlimited storage.
Pros:
Cons:
iDrive is similar to Mozy except it isn't unlimited and uses a different pricing structure. An iDrive personal account is $4.95/mo for 150GB of storage (up to 5 accounts). They also provide Pro business accounts up to 500GB for $49.95/mo. You can get more storage if needed at a price of $0.50 per GB/mo.
For $49.95/mo you get 500GB of business data storage for 100 (or more) accounts with central administration. Mozy would cost $253.95/mo for the same amount of storage with one desktop license ($3.95 per desktop license, $6.95 per server license).
iDrive's backup software has many more features than what Mozy offers as well. For example, the iDrive application lets you browse your iDrive files, schedule backups, sync your backups with your computer, take snapshots, etc. You can also enable Continuous Data Protection which will automatically recognize changed files and back them up every 10 minutes.
One major aspect Mozy fails with is deleted files. Mozy will delete a file from your online backup if you delete it from your system and run the backup. iDrive however, will only delete files when you sync your backups with your computer. Not only that but iDrive lets you restore up to the last 30 versions of all files backed up along with a time-line restore feature (without taking up extra space).
There are also plugins for Mac and Windows to view your files within Finder or Explorer. If you're away from your computer? No problem, you have a web interface as well. iDrive isn't just a well done backup solution, it's a data storage solution as well, just without all the spiffy sharing features you get with SugarSync and Dropbox. Click the image above to see more features.
Pros:
Cons:
Backblaze is another service like Mozy that offers unlimited data backup for $5/mo. They offer restoration via web, DVD's or a USB HDD via FedEx (extra charges). Its software appears to be easy to use, includes backup reports and they provide a web management console for file viewing and restoration. It seems to be dead simple with enough features for most people (though I haven't used it).
Pros:
Cons:
Elephant Drive is yet another service similar to Mozy and Backblaze but still not at the level of iDrive. For $4.95/mo you get unlimited data backup for one computer with 30 day version history but with a 1GB maximum file size limit. To increase that (to 2GB) you have to move up to the $9.95/mo plan which also covers up to 4 computers and gives you no limit on version history.
Both home plans give you web access, file sharing and an optional 15 day trial. If that's not enough, you can bump it up to their pro accounts for additional computer systems, sub-accounts, etc. at an additional cost of course.
Pros:
Cons:
ADrive brings some new features to the table but is last on our list for a reason–the quality level isn't on par with the services we've already covered.
ADrive offers 50GB of free data storage with limited features. Upgrade to the next level at $6.95/mo and you get FTP access, file history (and recovery), ADrive desktop for Windows, Mac and Linux, SSL encryption, WebDAV, 24/7 support and no advertisements.
The next level is $13.95/mo for 100GB, and increasing plans up to 1TB. You can contact the sales team if you need more than that though to setup a custom solution. The advantage with paid accounts being that you get FTP and WebDAV capabilities which aren't supported by services like iDrive, Mozy, etc.
ADrive web access isn't as nice or feature rich as other services covered here but if you're on a budget, 50GB of free storage is pretty nice. Or 50GB at $6.95/mo with FTP access and file sharing.
Pros:
Cons:
While some of these services have more to offer than others, some are more affordable than others. Each service has at least a few differences from every other one so you should be able to find the right combination to fit your budget and your needs.
If you're in the market for data backup and storage services, take the time to dig a little deeper into all these services to find all they have to offer. If I reviewed every aspect of each service, each one would be a full article in length.
Here's the combination of services I've chosen.
For about $17/mo I get a little over 30GB/mo data storage with Jungle Disk and AWS S3 which I use for my blog, clients, CDN and data storage. iDrive ensures my entire iTunes collection is safe and secure. SugarSync gives me quick access and sharing anywhere I am (via iPhone or web) to my most used files and Drop.io makes it super easy for me to provide an easy upload location for freelance clients. In total, over 210GB of data backup and storage.
I hope the article has helped and if you use or know of a great service, please let us know in the comments below. :-D
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User Comments
( ADD YOURS )jlapitan August 26th
very helpful.. will share this to my students..
( )Enatom August 27th
http://www.massbase.com is good for storing and sharing your graphics design portfolio.
( )Aqib Mushtaq August 26th
great article, but i dont understand what it has to do with web development.
( )Eric B. August 26th
I agree. What does this have to do with web development?
( )Jack F August 26th
We all need somewhere to back up important files online – either to share or incase something goes wrong with your computer.
Nice round up, thanks.
( )Jarel August 26th
The article does stray from NT’s core subject but it still relates and applies to NT’s audience.
( )Jeffrey Way August 26th
It has less to do with web development, and more to do with being a web developer. We all have to secure/store files as best as possible. I’ve lost entire client projects in the past…..it’s not a good feeling!
Ron Oerlemans August 26th
You like to loose data? Or when you’re outside, a client calls and you can’t access your files at home?
( )Tim August 26th
A web developer who doesn’t back up his files might as well just throw in the towel and apply for a job at the local McDonalds.
This is one of those key things that every web developer should at some point in their career spend time going over.
Thanks Jarel… now I don’t have to waste too much of my time going through all of these.
( )Aqib Mushtaq August 26th
Okay, I get the point and I do backup my file at home on a RAID 1 server.
Thanks to author.
( )John Deszell August 27th
Offsite backup is also critical. That is great that you are backing up your files on a server at home, but what if god forbid there is a fire?
Having backups of your files in another location is a must.
I’m going to take a look at some of these other solutions. As I would like to implement something automatic.
Currently I have 4 copies of all my files, 1) My Main PC, 2) External Hard Drive (not attached at all times to my PC), 3) Completed Projects burnt on a CD in my fire safe, 4) In a password protected directly on my web server in password protected .zip files
Better to be safe than sorry.
jyoseph September 14th
It doesn’t matter if you see, they see.
( )Dan August 26th
Why isn’t Carbonite included in this list?
( )Ann August 26th
I love the idea of having mobile access to backed-up computer files.
( )L1 August 26th
I’ve been using Live Mesh.. I like the web interface although Silverlight or whatever it is called is annoying because it only works properly on IE, But I like the way it intergrates
( )Dan August 26th
Why isn’t Carbonite included in this list?
( )Jarel August 26th
Carbonite was a consideration but it didn’t make the cut for several reasons. One of which was that they only offer 1+ year subscriptions and no free trials, etc. It just didn’t match up to what was already being covered in the roundup.
( )Chrima August 26th
Great article and round up on each service. However…
What are the chances of some jerk who decides to backup illegal/trade secret/copyrighted documents and those files happen to reside in the same server with your files?? Then some police agency seize the server and you are without your backup source. I wouldn’t want my backup to be compromised. Also how do we know that the files are kept safe from prying eyes?
I still don’t trust backing up online.
( )Jarel August 26th
That’s very unlikely to happen, if not impossible (never say never though right?).
First, these services are run in large data centers which police won’t be seizing.
Second, the data storage/backup company would be notified of the violations and they would be taken care of on a per user basis in compliance with the local authorities. It would not effect the other users.
In regards to the “prying eyes” question. You can read each service’s privacy policy which will state wether or not they can/will look at your data. For example, Mozy states “We will not view the files that you backup using the Service”. Obviously people break rules and you can never really know for sure if people will look at your data. However, if your data is so sensitive that you don’t want anyone looking at it, I recommend encrypting the data yourself before backing it up.
I’ve heard many people say that they just can’t/don’t/won’t trust online backup/storage services. My response is that if your information is that important, it may be best to protect it locally, encrypted, on multiple drives (copies), in a safe that is fire/water proof. While any solution is never risk free, most people don’t need to worry about military grade security and backup protection (there are some online services that tout military grade also).
( )curtismchale August 26th
Gotta put in a vote for Mozy. I’ve been using their service for a while. When I had a problem last year I tweeted about it and after a few 140 character messages I had a call from advanced business support even though I only have a personal account. They solved my problem and I’m a happy customer.
A note to users that switch computers, it appears that it’s backing up all of your data again but it’s not. Only took 2 days to get my 250GB up and there is no way my bandwidth would do that.
( )Jordan August 26th
I’ve been using SugarSync for almost a year now and would definitely recommend it to other people as well. I’ve been meaning to also try out iDrive as well but haven’t gotten around to needing something to that extent.
My main reason for SugarSync was for the syncing I needed between home, office, and FT work.
( )Johan R. August 26th
great post! The informations are really usefull. Thanks.
( )Kasper August 26th
Useful list. Will take a look at it
( )Peter August 26th
when will we be getting more Code Igniter tutorials…?
( )Phunky August 26th
You should checkout humyo.com also
( )Mark Dijkstra August 26th
Nice stuff Jarel, keep it comming
( )drive.me August 26th
iDrive looks really really cool!
( )Sumeet Chawla August 26th
Awesome stuff! Till now i have been taking backups in an external hard disk.. Soon I have to use one of these services I guess
( )Thanks!
Jarel August 26th
I actually also backup to external HDD. That way I have a bootable backup available in case something goes wrong. That’s only for my main system hard drive though. All my other files are stored on the services I listed at the end of the article.
Glad the article helped!
( )Mitch Matt August 26th
Very nice work on your presentation of these services!
However, I vote for TrueShare.com. Full disclosure… I am on the TrueShare.com team, but still I get a vote! TrueShare’s “unlimited users” accounts can’t be beat if you are providing this solution for a business or a group/oranization. Also, if you need the ability to segregate the files according to users, groups, clients, or permissions and track interaction with the files, TrueShare deserves a look! Thanks!
( )Jarel August 26th
Currently TrueShare doesn’t really offer the storage vs price ratio that these services can offer. For $15/mo you can get 10GB of space vs SugarSync which offers 30GB for $5/mo.
It certainly has some intriguing features but it’s not quite what most people are looking for.
( )Chris August 26th
That’s a very nice list but if you have your own server/hosting why not just put it on that?
My stuff goes on my:
server
personal computer
external hard drive
and a DVD
I’ve lost a few school projects having it backed up on 1 or 2 locations (computer and flash drive).
( )Jarel August 26th
Actually, I had strongly considered including server/hosting in the list, especially since NT’s audience is mostly web developers.
I didn’t though primarily because it belongs in its own category and would create more questions than answer. Also, Amazon S3 is essentially just that (among other things) and is safer and cheaper than just about any other quality web host.
If you already have it available and that works for you then you’re already good to go.
( )Jeff August 26th
Office Live Workspace from Microsoft deserves a look too
It comes with 5GB of free online storage, supports a wide range of file types, works on Macs and PC, allows a Workspace owner to share files or assign read-only/editing capabilities to 100 users, and can be plugged into Microsoft Office or used as a stand alone service if Microsoft Office isn’t your thing.
Cheers,
( )Jeff
MSFT Office Live Outreach
http://workspace.officelive.com/en-us/
Jarel August 26th
I have taken a look at this service as well and considered including it on the list. I didn’t because, unless I’m mistaken, it requires a live account (among a few other reasons). It’s certainly a promising service though.
( )Jeff August 28th
It does in fact require a Windows Live ID.
Frank Fulchiero October 28th
One problem with Office Live storage is the 50 MB limitation on uploads, last time I looked. This is not even the size of a high quality scan…a deal killer for us.
( )rcb August 26th
I second Live Mesh. I use it to both backup my files and share specific folders with others to sync our changes.
It does everything automatically after you make an edit to a file or a folder that’s in your mesh. dope!
( )Jesse August 26th
If only you had posted this last week. I was looking for a solution and went through almost all of these to decide which I wanted to use. I settled on Mozy because of the software (easy to use for the wife, practically automatic), its only about an hour away from my home so the connection is really fast, and I have about 400gb of data I want to backup without paying per gb.
I just wish it was more of an online storage solution like Adrive that has some type of browsable access like FTP but alas, you cant have it all I guess.
( )Andy August 26th
Want to learn a new way to backup the data to S3? Try CloudBerry Backup. It is powered by Amazon S3 reliable and cost efficient storage. If you want to take part in beta sign up on the website. What safer place to keep your files than Amazon’s servers?
( )Marshall August 26th
Carbonite does offer a free 15 day trial at thier website http://www.carbonite.com please check out and let me know. I just got worried if I was losing with it…
( )Ole August 27th
Great list, but i miss one: “BOX” http://box.net/
( )It has also a sharing feature and full-featured collaboration
Dustin Porchia August 27th
Box is great!…I been using for about 2 weeks now and I love it so far. I been through yousentit, zshare, and others but gotta say that Box is my favorite so far.
( )Sébastien Letélié August 27th
there is alos ZumoDrive http://www.zumodrive.com
( )very great service, with a virtual disk, synchronizing, iphone app, sharing
Dan August 27th
Personally I am into Dropbox, it has all the features I need. You might like to mention that you get +250MB if you sign up through a referral link for both users. By referring people you can get up to 5gig for free which is plenty for say backing up client work. It also backs up old versions of files which can occasionally save you from disaster.
Mine is https://www.getdropbox.com/referrals/NTE2NzUzOTU5
( )wahz August 27th
SkyDrive from microsoft gives you 25 GB free! more than any other.
( )But hey this article wouldn’t be cool if you don’t exclude Microsoft.
sorry but here is the url http://windowslive.com/online/skydrive
Alexeych August 27th
Forgot about ZumoDrive
( )janji August 27th
maybe you guys also like http://www.mediafire.com
- Unlimited storage
( )- Up to 100MB per file
- Unlimited uploads
- Unlimited downloads
- Unlimited bandwidth
- Image galleries
- No sign up required
- No software to install
Andrew August 27th
Great evaluation and comparison.
( )rukoche August 27th
great list, I’ll use sugarsync now instead of dropbox + sync software
( )Dan August 27th
I use LiveDrive. FTP access, windows software for a virtual drive, backup + standard file storage, VERY competitive pricing. The software has some weaknesses and isn’t available for Linux or OS X yet but overall I liked it the best. http://ow.ly/lDpr
( )Jarel August 27th
Hey everyone, thanks for all the comments! They’re greatly appreciated. Also, thanks for the additional recommendations. I’ve already checked out all of them before writing this roundup except ZumoDrive.com.
@wahz – I took a look at SkyDrive and it is limited to people who have a live account. I don’t really like any service that requires I use an email address of a specific type. If it works for you, then great but I have nothing against MS, I just didn’t think it fit in this list.
( )Gary August 27th
I’ve been using MyOtherDrive.com for a while and haven’t had any problems with it. Their interface is pretty intuitive and the automated backup runs at night without me having to check it. I’ve been thinking about backing up my backups with another backup service, If that makes any sense, so I might try one of these you have listed above.
( )joey August 27th
Mesh has the most storage for free, 5GB!
( )Skydrive is not a backup system
Oliver Web August 28th
Great article and a great round up of services. I’ve never tried to use online storage site to back up my files but I will have to pick one of these and try it out to see how good it is. Thanks.
( )Hades August 28th
Maybe you can also try Live Mesh from MS
( )Ryan August 28th
Nice article… It is actually very timely for me as I was recently the victim of a hard drive crash. If only I had been using an online backup solution a few weeks ago! I have learned my lesson and will apply what I’ve learned here to choosing my own backup solution.
( )rob August 28th
thank you, i didnt know about jungle disk, just s3 and i hate the way you have to connect to it…..
just one question, about the automatic backups, how do they work? i just need a quick reply to get an idea thanks
( )Jarel August 28th
Automatic backups work usually on a schedule that you set. For example, I set iDrive to backup a specific folder (my iTunes library) which is located on my external hard drive. Every night at 3:30am the application starts up and checks for any changed files, backs them up and closes itself down.
Easy as pie!
( )Zachary August 28th
I am using Gladinet. it can mount all different kinds of online storage into my windows explorer, including Amazon S3, Google Docs, Google Picasa, Box.net and a growing list of providers almost every new release. When everyone provide some free storage, aggregate them up into one single name space is significant. (http://www.gladinet.com)
( )Vink August 30th
I’d like to add the combination of CloudBerry Online Backup and S3; I just posted a comparison of CloudBerry and Jungle Disk at http://bit.ly/gkyS7
( )Both have their strong points!
Cory August 31st
I was hoping to see CrashPlan reviewed. The one feature CrashPlan seems to offer, and one that Dropbox has available in beta, is to sync to other computers on the same local network. My preference is to backup to another computer on my network in case I need to do a quick restore, then backup the local computer to an off-site service. Still trying to determine which service to go with, though.
http://www.crashplan.com
( )Grailman September 3rd
Carbonite failure. I have been using Carbonite for about 4 months now and it was pretty user friendly and conifigurable. Had to limit backups to the wee hours though but otherwise, ok. Until I had a crash. Restored my files to a new computer and it failed to restore over 3,700 files, including all of my WMV files. They were listed in the “Backed Up” folder but just didn’t restore for some reason (no real explanation given though). And the “Errors” folder only showed 1,000 files that failed so I don’t even know which of the other 2,700+ files didn’t get restored. One file in particular was very important to me but it seems to be gone now. Glad for the files I do have but I still need a more reliable solution.
( )MrMojo September 4th
Thanks much for the excellent reviews. I will be recommending this article to friends and clients.
( )Irex September 8th
I saw this post (thanks by the way as I’ve been looking for something like Sugar Sync) It’s Brill! I have recommended it to people and they love it as well, I used to store my work on a NAS and grab from the network but I also work with a friend and we do projects together so save sending updated files by email or msn were mistakes happen we now use this and it makes life so much easier.
( )pentimento September 8th
This is awesome – thanks! I have been using Dropbox for quite a while and love it, though I am now out of space and waiting for larger packages. SugarSync was great when I tried it, however it did not properly support Apple packages used by Pages and Rapidweaver, so that didn’t work for me. I am trying to find out if they have fixed that, but haven’t heard back. Also have Mozy and Backblaze running for a while to test. I will check out the others. Amazon just doesn’t seem cost effective if you have large amounts of data to sync and backup.
( )As a photographer and designer, I have a lot of files and require the sync features of Dropbox and SugarSync to work work on several computers.
Andrew R. Makowsky September 9th
I use DropBox and find this works for me, simple and has what I require which is a folder I drop items into and its done.
( )bill September 15th
Hello, if you have a mac and mobile me, you have also 20GB and auto backup for your importants files ! It’s what i use it’s very easy.
( )Matt Moissa September 18th
Hi,
There is a lot of software solution for backup data local and online.
Currently I’m using Dmailer Backup 2.6.
You can select data with filters, enable a live backup solution for each modification on the PC, and put online your backup.
You can try it for free during 30 days (with 3GB online) on Dmailer website
Bye
( )Jeff September 25th
Watch out for Adrive, they use a ‘free trial’ to get your credit card information and bill you for service whether or not you have canceled the free trial.
Adrive is a scam – stay away!
( )Will Baccich October 2nd
Another thing to consider is a solution which copies the entire server workload like Global Data Vault’s service called Advanced Data Protection. Check it out here: http://www.globaldatavault.com
( )Robert October 8th
I made a quite similar list with some additional sites. As you can see here.
( )